Senior Management Administrator
Senior Management Administrator
Hourly Rate from £13.97 to £15.44 per hour
Full Time Permanent Role
Based in Brough with alternate site visits (all local)
To provide an administrative support function the Senior Management Team
MAIN DUTIES AND RESPONSIBILITIES
Communications
- Managing the Chief Executive Officer’s and the Head of HR & Finance’s incoming post in their absence
- Forwarding e-mails from the Chief Executive Officer’s and the Head of HR & Finance’s Outlook Inboxes (as agreed) in their absence
- Managing the Chief Executive Officer’s and the Head of HR & Finance’s calendars in their absence and arranging meetings with colleagues and/or external organisations on their behalf.
- Taking telephone messages in the Chief Executive Officer’s and the Head of HR & Finance’s absence.
- Occasional communication with external bodies on behalf of the Chief Executive Officer and the Head of HR & Finance eg bank, ICB, NHS England, accountant etc
General Office support
- Assistance with general document production
- Photocopying documents for circulating to Partners or staff
- Occasional secretarial support
- Assist the Head of Allied Clinical Services with ad-hoc administration support
Meetings
- Attending meetings with the Chief Executive Officer or the Head of HR & Finance, taking minutes and providing assistance as required.
- Organising working lunches for meetings
Administration
- Organise Partner PDPs, send out all relevant paperwork, a notification to all staff regarding feedback and book a room.
- Organise salaried GP PDPs, send out all relevant paperwork, a notification to all staff regarding feedback and book a room
- Organise PDPs for other staff as requested, send out relevant paperwork, a notification to all staff regarding feedback (if appropriate) and book a room.
Data Analysis & Reporting
- Create and maintain Microsoft Excel calculation and analysis tools to support business administration and management making use of Microsoft Excel advanced formulas, data validation tools and other advanced features.
- Support the Head of HR & Finance and Chief Executive Officer with complex data analysis and reporting using a range of software to include Microsoft Excel, Microsoft Access and enhanced reporting features within the HR system.
- Complete monthly returns to the ICB detailing the practice’s enhanced access provision and utilisation, highlighting any issues to the Head of HR & Finance.
- Provide quarterly reports to the Senior Management Team on the provision, utilisation and cover provided by staff within the EA service.
- Oversee the creation and updating of practice and pharmacy policies, ensuring those responsible for updating each policy complete this in a reasonable timeframe.
- Maintain a central list of all policies.
- Provide assistance to the Complaints Officer and Senior Management Team with the administration of complaints, typing letters and completing general administration as required.
- Provide general IT support to staff, directing staff to the Operations Manager and Head of Systems & Estates if necessary.
If you are interested and meet the above criteria, please send your CV to [email protected] or call the Commercial team on 01482 382 301 if you have any queries.
Please note: Prestige Recruitment is an equal opportunity employer with 30 years of service within the recruitment & staffing sector.